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Accounts Receivable and Grants Specialist
Job Description
Reporting to the Finance Manager, this Accounts Receivable and Grants Specialist plays a key role in keeping the Tribe’s finance and accounting functions running smoothly. This position manages the full billing and collections workflow to ensure receivables are handled accurately, efficiently, and in accordance with established procedures. It also supports a diverse portfolio of grants, helping the organization stay compliant with financial requirements, reporting timelines, and agency guidelines. If you’re looking for an opportunity to make a meaningful impact while applying your accounting, billing, and grants experience, we’d love to connect with you — apply today!
Shift information:
- Monday – Friday 8 am – 4:30 pm
- Onsite
- Manage daily cash receipts and billing functions, including processing payments, preparing deposits, maintaining receipt records, and issuing accurate invoices for multiple tribal services and entities
- Oversee accounts receivable activity by monitoring customer accounts, handling collections, resolving discrepancies, documenting actions, and providing responsive customer service
- Administer grant and contract financials, from setting up new awards and maintaining tracking spreadsheets to submitting billing packets, reimbursement requests, and required state and federal financial reports
- Reconcile financial data by ensuring accurate posting of grant payments, aligning subsidiary ledgers to the general ledger, and maintaining organized documentation for audits and compliance
- A High School Diploma (or equivalent); an associate degree in business with accounting coursework preferred, or a minimum of five years of bookkeeping/accounting clerk experience in lieu of formal education
- Working knowledge of grants, contracts, and non-profit fund accounting, with a solid understanding of accrual accounting principles
- Strong communication and customer service skills, with the ability to work effectively with staff, community members, and external agencies while maintaining confidentiality
- Exceptional attention to detail, accuracy, and organization; able to manage multiple tasks, meet deadlines, and work independently in a busy finance environment
- Proficiency with Excel and standard office tools (computer, printers, 10-key, copier), with the ability to learn internal systems quickly A dependable work ethic and willingness to put in the time required to meet key financial reporting and billing deadlines
Additional Information
Benefits include sick leave accrued at 1 hour per 40 hours worked; paid Family & Medical leave (per Washington State); 401K after eligibility; holiday pay and vacation bonus after eligibility; and opt-in for health insurance, personal Aflac and life insurance plans available. Want to learn more about our benefits for temporary employees, including a 401K plan and vacation bonus? Visit our benefits page!
At West Sound Workforce, we recognize and value the unique contributions each individual brings to the workplace. We are proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.
We are equally dedicated to fostering a safe and healthy work environment for all employees. By closely monitoring guidance from health and safety authorities, including the Centers for Disease Control (CDC) and the Occupational Safety and Health Administration (OSHA), we maintain robust protocols to address workplace safety and employee well-being. Our commitment extends to partnering with clients to ensure employees have the necessary tools, training, and protective measures to perform their roles safely and effectively.