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Administrative Assistant/Office Manager

Bainbridge Island, WA 98110

Posted: 02/04/2025 Employment Type: Temp-to-hire Industry: Administrative Professional Job Number: 42343543 Pay Rate: $21-30 / hour

Job Description

West Sound Workforce is assisting a prestigious real estate development firm in sourcing an organized and capable Administrative Assistant/Office Manager to join their busy Bainbridge Island office. This firm is a leader in value-add real estate investment, known for its nationwide reach and in-house expertise in acquisitions, asset management, and investor partnerships. Working exclusively with accredited and institutional investors, they take a personalized approach to meeting client needs while maintaining a strong commitment to community responsibility.

In this multifaceted role, the Administrative Assistant/Office Manager will serve as the backbone of the office, providing executive support to the Partners and Marketing department while handling administrative tasks for the entire team. Responsibilities include managing office coordination, overseeing correspondence, proofing and editing communications, and maintaining well-organized physical and electronic filing systems. This position calls for a highly organized professional who thrives in a dynamic environment and excels at keeping operations running smoothly.

Shift information:
  • Monday-Friday
  • Flexible, 30 - 40 hours/week
What you will do as Administrative Assistant/Office Manager:
  • Provide clerical and administrative support, including maintaining office calendars and managing correspondence across mail and email profiles
  • Maintain accurate CRM records for contacts and accounts, ensuring seamless communication with current and prospective investors
  • Format, proofread, and distribute investor communications, including monthly updates, reports, and mail merge updates
  • Oversee document management, including organizing electronic and physical files, monitoring DocuSign envelopes, and facilitating investor forms
  • Manage office operations, including supply purchasing, coordinating with vendors, and ensuring office systems function smoothly
What we are looking for:
  • Bachelor's degree preferred, with at least 1-2 years of administrative experience; professional service-oriented experience is a plus but not required
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and strong internet research skills
  • Excellent oral and written communication skills, with the ability to work effectively in a team environment
  • Demonstrated self-management, problem-solving abilities, and attention to detail
  • Adaptable and dependable, capable of thriving in a fast-paced, deadline-driven environment
Benefits offered upon permanent hire:
  • Employer-paid health insurance (for full-time employees)
  • 401(k) plan with matching contributions
  • HSA account with employer contributions
  • Flexible work schedule
  • Paid time off

Additional Information

Benefits include sick leave accrued at 1 hour per 40 hours worked; paid Family & Medical leave (per Washington State); 401K after eligibility; holiday pay and vacation bonus after eligibility; and opt-in for health insurance, personal Aflac and life insurance plans available. Want to learn more about our benefits for temporary employees, including a 401K plan and vacation bonus? Visit our benefits page!

At West Sound Workforce, we recognize and value the unique contributions each individual brings to the workplace. We are proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We are equally dedicated to fostering a safe and healthy work environment for all employees. By closely monitoring guidance from health and safety authorities, including the Centers for Disease Control (CDC) and the Occupational Safety and Health Administration (OSHA), we maintain robust protocols to address workplace safety and employee well-being. Our commitment extends to partnering with clients to ensure employees have the necessary tools, training, and protective measures to perform their roles safely and effectively.

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About Bainbridge Island, WA

Ready to embark on a career adventure on enchanting Bainbridge Island, Washington? Discover exciting job opportunities in this picturesque locale known for its stunning waterfront views, vibrant arts scene, and unique Pacific Northwest charm. Imagine working just a ferry ride away from Seattle, with access to iconic landmarks like the Bainbridge Island Museum of Art, The Playhouse, and the Bloedel Reserve. Delight in the local cuisine, from fresh seafood to farm-to-table dining options. With outdoor activities galore at Bainbridge Island's parks, trails, and beaches, this region offers a perfect blend of career growth and laid-back island life. Explore our job listings today and seize the opportunity to thrive in this remarkable area!