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Posted: 08/04/2026 Employment Type: Temporary Industry: Administrative Professional Job Number: 57786023 Pay Rate: $29.09-34.18 / hour

Job Description

West Sound Workforce is supporting a local nonprofit utility district in sourcing a temporary Administrative Services Coordinator to provide advanced administrative and operational support from their Port Hadlock offices. With a mission centered on serving the community through safe, reliable service and strong leadership, this organization values collaboration, transparency, and solutions-driven support that helps keep essential services running effectively.
Reporting to the Executive Services Manager, this role serves as a key resource for internal teams, vendors, and external partners by coordinating information, processes, and administrative activities while supporting compliance with public sector policies and regulatory requirements. The ideal candidate will bring strong organizational skills, professionalism, and discretion when handling confidential information.

Shift information:

Full time, Monday – Friday
Onsite

What you will do:

Provide administrative coordination and project support to executive leadership and department teams, including tracking action items, deadlines, deliverables, and organizational priorities
Coordinate meetings, agendas, presentations, reports, correspondence, and other materials while ensuring accuracy, professionalism, and timely communication
Support procurement activities, invoice processing, contract coordination, vendor communication, and administrative operations Maintain organized electronic and paper records in accordance with public sector records retention requirements and assist with research, reporting, and data tracking activities
Support district events, trainings, public outreach activities, and daily administrative needs while responding to internal and external inquiries with professionalism and discretion

What we are looking for:

High school diploma or equivalent required; associate degree or higher in business, public administration, or a related field preferred
Three to five years of progressively responsible administrative experience supporting leadership, departments, or organizational operations
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and experience managing electronic records and documentation systems
Strong organizational skills with the ability to prioritize multiple projects, deadlines, and competing responsibilities while maintaining attention to detail
Excellent written and verbal communication skills with the ability to professionally interact with employees, leadership, vendors, and members of the public
Experience with purchasing, budgeting, contracts, public records, or regulatory requirements is preferred
Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion

Additional Information

Benefits include sick leave accrued at 1 hour per 40 hours worked; paid Family & Medical leave (per Washington State); 401K after eligibility; holiday pay and vacation bonus after eligibility; and opt-in for health insurance, personal Aflac and life insurance plans available. Want to learn more about our benefits for temporary employees, including a 401K plan and vacation bonus? Visit our benefits page!

At West Sound Workforce, we recognize and value the unique contributions each individual brings to the workplace. We are proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We are equally dedicated to fostering a safe and healthy work environment for all employees. By closely monitoring guidance from health and safety authorities, including the Centers for Disease Control (CDC) and the Occupational Safety and Health Administration (OSHA), we maintain robust protocols to address workplace safety and employee well-being. Our commitment extends to partnering with clients to ensure employees have the necessary tools, training, and protective measures to perform their roles safely and effectively.

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About Port Hadlock, WA

Unlock your next career opportunity in beautiful Port Hadlock, Washington! Nestled in the heart of Jefferson County, this charming coastal town offers a unique blend of small-town charm and abundant growth opportunities. Imagine working near the stunning Port Hadlock Marina or exploring the impressive art galleries in nearby Port Townsend. From savoring fresh seafood at local eateries to enjoying outdoor adventures in the Olympic National Park, Port Hadlock is a hidden gem for job seekers. Join us in discovering the vibrant culture and endless possibilities that this enchanting region has to offer. Browse our job listings today and start your journey towards a fulfilling career in Port Hadlock, Washington!