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Office Manager
Job Description
Reporting to the Clinic Director, the Office Manager coordinates front office activity, supports clinicians, and manages core scheduling, documentation, and billing workflows. This role balances independent administrative work with periods of active patient interaction, and is well suited for someone who is organized, steady under shifting demands, and able to maintain a professional, welcoming clinical environment throughout the day.
Shift information
- Full time, 32–36 hours/week
- Monday – Friday starting at 8 am
- Onsite
- Manage front office operations, including phones, patient check in, and daily workflow
- Coordinate schedules and communication across multiple clinicians
- Oversee intake documentation and maintain organized patient records
- Maintain an orderly, well supplied office environment and manage vendor deliveries
- Conduct insurance verification, assist with billing processes, and handle patient payments
- Provide administrative support to clinicians and trainees as needed
- Prior administrative experience in a medical, dental, or behavioral health setting
- Familiarity with insurance verification, billing processes, or EHR systems
- Strong organizational skills and accuracy in documentation and scheduling
- Professional communication when working with patients and clinicians
- Ability to manage responsibilities independently and maintain steady workflow
- Comfort learning new systems and navigating technology used in a clinical office
- Health and dental insurance
- SIMPLE retirement plan
- Paid holidays
Additional Information
Benefits include sick leave accrued at 1 hour per 40 hours worked; paid Family & Medical leave (per Washington State); 401K after eligibility; holiday pay and vacation bonus after eligibility; and opt-in for health insurance, personal Aflac and life insurance plans available. Want to learn more about our benefits for temporary employees, including a 401K plan and vacation bonus? Visit our benefits page!
At West Sound Workforce, we recognize and value the unique contributions each individual brings to the workplace. We are proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.
We are equally dedicated to fostering a safe and healthy work environment for all employees. By closely monitoring guidance from health and safety authorities, including the Centers for Disease Control (CDC) and the Occupational Safety and Health Administration (OSHA), we maintain robust protocols to address workplace safety and employee well-being. Our commitment extends to partnering with clients to ensure employees have the necessary tools, training, and protective measures to perform their roles safely and effectively.