Posted: 08/03/2026 Employment Type: Temp-to-hire Industry: Administrative Professional Job Number: 57768061 Pay Rate: $28-30 / hour

Job Description

West Sound Workforce is partnering with a well-established custom window and glass company in Kingston, WA to recruit an Office Coordinator. Serving residential and commercial customers throughout Kitsap and Jefferson Counties, this locally owned business has built its reputation on quality craftsmanship, dependable service, and lasting customer relationships. As the company continues to grow, they are seeking an organized, customer-focused professional who enjoys variety, takes pride in keeping operations running smoothly, and wants to be part of a close-knit team where every role makes a difference.

Reporting to the Owner, the Office Coordinator serves as the administrative hub of the business, supporting daily operations while helping coordinate communication between customers, vendors, and the field team. This position plays an integral role in ensuring projects stay organized, information flows efficiently, and every customer receives the exceptional service the company is known for. The ideal candidate is proactive, detail-oriented, adaptable, and enjoys wearing many hats in a fast-paced small business environment.

Shift information:

Monday – Friday 8:30 AM – 4 PM
Onsite

What you will do:

Serve as the primary point of contact for customers, vendors, and field staff by managing incoming calls, emails, visitors, and day-to-day communications in a professional and responsive manner
Coordinate schedules, appointments, and project timelines while communicating updates between the office, customers, and installation crews to keep projects moving efficiently
Support project administration by maintaining customer and job records, preparing project documentation, verifying order accuracy, tracking materials, and following up with vendors as needed
Oversee daily office operations by organizing files, managing office supplies, handling mail and shipping, completing local business errands, and identifying opportunities to improve administrative processes
Assist with recruiting and onboarding activities by posting job openings, coordinating interviews, maintaining employee records, and providing administrative support for hiring efforts

What we are looking for:

High school diploma or equivalent, with previous experience in an administrative, office coordination, receptionist, or customer service role
Strong organizational and time management skills with the ability to prioritize multiple tasks, maintain accuracy, and adapt to changing priorities in a fast-paced small business environment
Proficiency with Microsoft Office (Outlook, Word, and Excel); experience with QuickBooks is preferred
Excellent interpersonal and customer service skills with the ability to communicate professionally, exercise sound judgment, and maintain confidentiality when handling sensitive information
Experience supporting project-based work, coordinating schedules, processing orders, or working in a construction, contractor, manufacturing, or skilled trades environment is highly desirable. Familiarity with recruiting processes and maintaining employee records is a plus

Additional Information

Benefits include sick leave accrued at 1 hour per 40 hours worked; paid Family & Medical leave (per Washington State); 401K after eligibility; holiday pay and vacation bonus after eligibility; and opt-in for health insurance, personal Aflac and life insurance plans available. Want to learn more about our benefits for temporary employees, including a 401K plan and vacation bonus? Visit our benefits page!

At West Sound Workforce, we recognize and value the unique contributions each individual brings to the workplace. We are proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We are equally dedicated to fostering a safe and healthy work environment for all employees. By closely monitoring guidance from health and safety authorities, including the Centers for Disease Control (CDC) and the Occupational Safety and Health Administration (OSHA), we maintain robust protocols to address workplace safety and employee well-being. Our commitment extends to partnering with clients to ensure employees have the necessary tools, training, and protective measures to perform their roles safely and effectively.

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About Kingston, WA

Ready to embark on an exciting career journey in Kingston, Washington? Uncover unique job opportunities surrounded by the scenic beauty of the Puget Sound and the majestic Olympic Mountains. This charming maritime town offers a perfect blend of small-town charm and big-city amenities. Immerse yourself in the vibrant art scene at galleries like the Collective Visions Art Gallery, catch a show at the Kingston Performing Arts Center, or enjoy outdoor adventures at the nearby Heritage Park. Join us in Kingston and discover a world of career growth and unmatched quality of life. Explore our job listings today and let your career flourish in this enchanting corner of the Pacific Northwest!